Privacy statement

1. Privacy at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that allows you to be personally identified. For detailed information about the issue of data privacy, please consult our privacy statement below this text.

Data collection on this website

Who is responsible for data collection on this website?
The data processing on this website is done by the website operator. Its contact details can be found in the legal information for this website.

Your data is collected firstly by you providing it to us. Examples of this include data that you enter in a contact form.

Other data is collected automatically by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page visit). This data is collected automatically as soon as you access this website.

What do we use your data for?
Some of the data is collected to ensure that the website can be provided without any errors. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?
You have the right at any time to receive information about the origin, recipient and purpose of the personal data stored on you free of charge. You also have a right to demand the correction or erasure of this data. You can contact us about this and about other issues relating to data privacy at any time using the address which is specified in the legal information. Furthermore, you have a right to appeal to the relevant supervisory authority.

You also have the right in certain circumstances to demand the restriction of processing of your personal data. For details about this, please consult “Right to restriction of processing” in the privacy statement.

2. Hosting

External hosting

This website is hosted by an external service provider (hoster). Personal data that is recorded on this website is stored on the hoster’s servers. This is likely to include IP addresses, contact requests, meta and communication data, contract data, contact data, names, website access and other data that is generated on a website.

The hoster is used for the purpose of fulfilling the contract in relation to our potential and existing customers (Art. 6 (1) (b) GDPR) and in the interest of ensuring secure, fast and efficient provision of our website by a professional provider (Art. 6 (1) (f) GDPR).

Our hoster will only process your data to the extent required for fulfilling its obligations to provide a service and follow our instructions in relation to this data.

Conclusion of a contract in relation to order processing
To ensure that processing complies with the regulations on data protection, we have concluded a contract in relation to order processing with our hoster.

3. General notices and required information

Privacy

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy statement.

Whenever you use this website, various items of personal data are collected. Personal data is data that allows you to be personally identified. This privacy statement explains which data we collect and what we use it for. It also explains how and for what purpose this is done.

We wish to point out that the transmission of data on the internet (e.g. when communicating via e-mail) may have security loopholes. It is not possible to completely protect the data from being accessed by third parties.

Notice about the responsible body

The responsible body for data processing on this website is:

Papierfabrik Adolf Jass GmbH & Co. KG
Hermann-Muth-Straße 6
36039 Fulda

Managing Directors:
Dr. Marietta Jass-Teichmann
Frank Gumbinger
Michael Habeck

T +49 (0) 661 1 06-0
info@jass.com

The responsible body is the natural or legal entity that decides, autonomously or together with others, on the purposes and means of processing of personal data (e.g. names, e-mail addresses, etc.).

Legally prescribed data protection officer

We have appointed a data protection officer for our company.

Kircher Datenschutz
Bernd Kircher
T +49 (0) 661 960 906-36
datenschutz@jass.com

Withdrawal of your consent to data processing

Many data processing operations are only possible with your explicit consent. You may withdraw consent that you have already granted at any time. All you need to do is send us an informal notification via e-mail. The legality of any data processing that took place prior to consent being withdrawn shall remain unaffected by this.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

If the data collection takes place on the basis of Art. 6 (1) (e) or (f) GDPR, you have the right to object at any time to the processing of your personal data on grounds relating to your particular situation; this also applies to any profiling based on these provisions. You can consult this privacy statement to establish the relevant legal grounds on which processing is based. If you object, we will no longer process your relevant personal data, unless we can demonstrate that there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is for the establishment, exercise or defence of legal claims (objection in accordance with Art. 21 (1) GDPR).

If your personal data is processed in order to engage in direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling to the extent that it is related to such direct marketing. If you object, your personal data will then no longer be used for the purpose of direct marketing (objection in accordance with Art. 21 (2) GDPR).

Right to lodge a complaint with the relevant supervisory authority

In the event of infringements of the GDPR, the data subjects have a right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right to lodge a complaint exists without prejudice to any other administrative or judicial remedy.

Right to data portability

You have the right to demand that we provide you or a third party with any data that we process by automated means on the basis of your consent or in order to fulfil a contract in a standard, machine-readable format. If you demand that the data be transferred directly to another responsible party, this shall only take place insofar as this is technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for reasons of security and to protect the transmission of confidential content, for example orders or enquiries which you send to us as the site operator. You can identify an encrypted connection because the address line in the browser changes from “http://” to “https://” and the padlock symbol is displayed in your browser line.

When SSL or TLS encryption is enabled, the data that you transmit to us cannot be read by third parties.

Information, erasure and correction

Under the legal provisions that apply, you have the right to be informed free of charge at any time about the personal data stored on you, its origin and recipients and the purpose of the data processing, and where applicable a right to have this data corrected or erased. You can contact us about this and about other issues relating to personal data at any time using the address which is specified in the legal information.

Right to restriction of processing

You have the right to demand the restriction of processing of your personal data. You can contact us about this at any time using the address which is specified in the legal information. The right to restriction of processing exists in the following cases:

If you have restricted the processing of your personal data, such data – except for storage purposes – may only be processed with your consent or for the establishment, exercise or defence of legal claims or to protect the rights of another natural or legal entity or for reasons of an important public interest of the European Union or a member state.

Objection to marketing e-mails

The use of contact details published as part of the duty to provide legal information for the purpose of sending advertising and information which is not explicitly requested is hereby objected to. The operators of this website explicitly reserve the right to take legal steps in the event of the unsolicited sending of advertising information, for example in the form of spam e-mails.

4. Data collection on this website

Cookies

This website uses what are known as cookies. Cookies do not cause any damage to your computer and do not contain any viruses. Cookies are used to make what we offer more user-friendly, effective and secure. Cookies are small text files which are placed on your computer and which your browser stores.

Most of the cookies that we use are “session cookies”. They are deleted automatically at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser the next time you visit.

You can set your browser so that you are informed about the placement of cookies and permit cookies only in specific cases, reject the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when the browser is closed. If you disable cookies, the functionality of this website may be restricted.

Cookies which are required for the purpose of performing electronic communication or providing specific functions that you want (e.g. a basket function) are stored on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in storing cookies in order to optimise its services without any technical faults. If appropriate consent has been requested (e.g. consent to the storage of cookies), processing is done exclusively on the basis of Art. 6 (1) (a) GDPR; the consent may be withdrawn at any time.

If other cookies (e.g. cookies for analysing your browsing behaviour) are stored, they are dealt with separately in this privacy statement.

Server log files

The provider of the web pages automatically collects and saves information that your browser automatically sends to us in server log files. This information is:

This data is not associated with data from other data sources.

This data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in optimising its website and presenting it without any technical faults – the server log files must be collected for this purpose.

Request by e-mail, phone or fax

If you contact us by e-mail, phone or fax, your request including all personal data arising from it (name, request) will be stored and processed by us for the purpose of dealing with your concern. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR, if your request is related to the performance of a contract or is required for the purpose of carrying out pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 (1) (a) GDPR) and/or on our legitimate interests (Art. 6 (1) (f) GDPR) as we have a legitimate interest in effectively processing the requests which we receive.

The data which you send to us via contact requests remains with us until you ask us to erase it, withdraw your consent to its storage or the purpose of the data storage no longer applies (e.g. once your request has been dealt with). Mandatory legal regulations – in particular statutory retention periods – remain unaffected.

Processing  of data (customer and contract data)

We collect, process and utilise personal data only to the extent that it is required for the establishment, content-related configuration or amendment of the legal relationship (stock data). This is done on the basis of Art. 6 (1) (b) GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures. We collect, process and utilise personal data relating to the use of this website (use data) only to the extent that this is required to enable the user to make use of the service or bill them for doing so.

The customer data which is collected is deleted after the conclusion of the contract or the ending of the business relationship. Statutory retention periods remain unaffected.

5. Own services

Handling applicant data

We offer you the opportunity to apply to us (for example, by e-mail, post or via an online application form). We inform you below about the scope, purpose and use of your personal data which is collected as part of the application process. We can assure you that your data is collected, processed and utilised in accordance with the relevant data protection law and all other legal regulations and that your data will be handled strictly confidentially.

When you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes made during interviews, etc.) to the extent that this is required to make a decision on the establishment of an employment relationship. The legal basis for this is Section 26 of the new version of the German Data Protection Act (initiation of an employment relationship), Art. 6 (1) (b) GDPR (general contract initiation) and – if you have given consent – Art. 6 (1) (a) GDPR. This consent may be withdrawn at any time. Your personal data will only ever be passed on within our company to people who are involved in the processing of your application.

If the application is successful, the data which you have submitted will be stored on the basis of Section 26 of the new version of the German Data Protection Act and Art. 6 (1) (b) GDPR for the purpose of implementing the employment relationship in our data processing systems.

Retention period for the data
If we are unable to offer you a job, you reject a job offer or withdraw your application, we reserve the right to retain the data which you have submitted to us on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to six months from the completion of the application process (rejection or withdrawal of the application). The data will then be erased and the physical application documents will be destroyed. This retention is in particular for purposes of providing evidence in the event of a lawsuit. If it is apparent that the data will be required after the end of the 6-month period (e.g. owing to an anticipated or pending lawsuit), it will only be deleted once the purpose for the further retention no longer applies.

A longer period of retention may also occur if you have given corresponding consent (Art. 6 (1) (a) GDPR) or if statutory retention obligations oppose the deletion.

Admission to the applicant pool
If we do not offer you a job, it may be possible to admit you to our applicant pool. In the event of admission, all documents and details from the application will be added to the applicant pool so that you can be contacted if a suitable vacancy arises.

The admission to the applicant pool will be done exclusively on the basis of your explicit consent (Art. 6 (1) (a) GDPR). Consent is provided voluntarily and is not linked to the current application procedure. The data subject may withdraw their consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, provided that there are no legal grounds for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after the consent was granted.